Pembury Village

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PEMBURY VILLAGE HALL MANAGEMENT COMMITTEE

Rules & Conditions for hire of the Village Hall: -

General conditions

G.1 - Fire regulations require that whenever the Hall is in use   all exits must remain clear at all times. NO SMOKING IS ALLOWED WITHIN THE BUILDING.

G.2 - The Hirer shall be responsible for obtaining any licenses needed for the consumption of alcoholic liquor and for the observance of the licenses, also all other regulations relating to the premises stipulated by the Fire authority, Local authority, Local Magistrates Court or otherwise.

G.3 - The Hirer shall make their own arrangements for insurance in respect of claims which might be made by persons for injury or damage arising out of this hiring. [The Management Committee’s Insurance covers their own liabilities only.]

G.4 - The premises shall not be used for any purpose other than that for which permission has been granted.

G.5 -The Hirer is deemed to be personally responsible for the good order and behaviour of their guests and must not sub-let or transfer the booking to any other person.

G.6 -The Committee reserve the right to cancel the hiring in the event of the Hall being required for an emergency, elections, Governmental or any such other business, in which case the Hirer shall be entitled to a full refund of the deposit paid.

G.7 - In the event of the Hall or any part thereof being rendered unfit for the use for which it was hired (by accidental damage or act of God sustained previously) the Committee shall not be liable to the Hirer for any resulting loss or damage.

G.8 - The Management Committee’s decision regarding the interpretation and application of these Rules and Conditions shall be final and conclusive.

Fees & Charges

F.1 - All fees including deposits must be paid by the Hirer in advance, prior to the Hall keys being issued to them.

F.2 – Deposits [refundable] shall be determined by the Manager with due regard to the risks associated with the hire. Deposits may not be refunded if there is a serious breach of these Rules and Conditions, including poor condition of the Hall after the period of hire, rubbish left inside or outside the Hall and excessive noise, anti-social behaviour or disturbance caused to neighbours.

F.3 - Not less than two weeks notice must be given if a booking is not required; otherwise the hire charge will still be applied.

F.4 - The scale of Fees & Charges may be revised at any time at the discretion of the Management Committee.

During the Period of Hire

D.1 - The Hirer and/or their invitees shall not cause any nuisance or annoyance to the occupiers of adjoining property or do any act or thing which may cause damage to such adjoining properties.

D.2 - The Hirer hereby acknowledges that it is an offence to cause or permit to be caused any noise amounting to a nuisance and agrees that during any function when amplified music is played, the volume is maintained at a level, which will not cause a nuisance to the inhabitants of the neighbourhood. The front doors shall not be left open during the function and    IN NO CIRCUMSTANCES IS MUSIC TO BE PLAYED AFTER 11.45 P.M.

D.3 – For Hirers with a residential address in the parish of Pembury 14^th-21^st birthday parties may be allowed but the function must end at 23.00 hrs. The Police will be notified by the Manager in advance of such functions and can be expected to be present at various times during the function. [No 14^th-21^st birthday parties are permitted for Hirers with a residential address outside the parish of Pembury.]

D.4 - The Hirer shall personally ensure that when persons leave the Hall during or after a function they do so in a quiet and reasonable manner. Children should not be allowed to run loose outside the Hall at any time.

After the Period of Hire

A.1 - At the end of any period of hire, the Hirer shall clear the Hall of all equipment, which has been brought in. Crockery if used, shall be washed and replaced. The cookers shall be left clean and all tables wiped down before being stored. Tables and chairs shall be returned to their original places. The Hall shall be left in a clean and tidy condition and ALL RUBBISH SHALL BE TAKEN AWAY FROM THE HALL.

A.2 - Any damages or breakages must be reported to the Manager as soon as possible after the incident. The cost of making good such damage or breakages may be borne by the Hirer from the deposit charge.

A.3 - The Management Committee accepts no responsibility for personal belongings including coats and clothing left in any part of the building.

A.4 - Before leaving the Hall it shall be securely locked at all points of access and ALL LIGHTS MUST BE TURNED OFF, INCLUDING THE TOILET LIGHTS.

A.5 – Hirers may be allowed to return to the Hall the next morning to finish tidying up, by agreement with the Manager.

A.6 - Unless any other arrangement has been agreed, keys shall be returned immediately after hire of the Hall to the Manager, Mrs R Windus, 51 Beagles Wood Road, Pembury, Kent, TN2 4HZ; otherwise a penalty may be incurred.

 By order of Pembury Village Hall Management Committee.

Mr J.D.Whitehorn

Chairman – June 2009